When it comes to signing important documents, one question pops up more often than you’d expect: Should I use blue ink or black ink? For clients preparing for a notarization, this seemingly small detail can have big implications. Let’s settle the debate once and for all—and help you avoid delays, rejections, or unnecessary do-overs.
🔍 Why Ink Color Matters in Notarization
Notaries are responsible for ensuring that documents are legally valid, clearly legible, and properly executed. That includes verifying identity, confirming willingness to sign, and—yes—making sure the ink used won’t cause issues down the line.
Most states recommend or require blue or black ink for signatures, seals, and handwritten entries. These colors are considered professional, permanent, and easily reproducible for scanning or copying.
✅ Blue Ink: The Client Favorite
Pros:
• Visually Distinct: Blue ink stands out against black-printed text, making it easy to identify original documents.
• Preferred by Recorders: Many county clerks and recording offices favor blue ink because it helps distinguish originals from photocopies.
• Modern & Clean: Blue ink gives a fresh, professional look—especially on legal forms.
Best For:
• Real estate closings
• Powers of attorney
• Healthcare directives
• Any document where originality matters
🖤 Black Ink: The Traditional Standard
Pros:
• Universally Accepted: Black ink is safe, classic, and rarely questioned.
• Required in Some States: A few states mandate black ink for notary seals or signatures.
• Photocopy-Friendly: Black ink reproduces cleanly and consistently.
Best For:
• Court filings
• Government forms
• Multi-page contracts
• Documents with pre-printed black text
⚠️ What to Avoid
Red, green, purple, or gel inks may look fun—but they’re a no-go for notarized documents. These colors can:
• Smudge or fade over time
• Be rejected by recording offices
• Raise concerns about document authenticity
Stick to professional ink colors to avoid delays or re-signing.
🧠 Pro Tip from KMS Notary Services
When in doubt, blue ink is your best bet for client signatures. It’s clean, compliant, and helps your document stand out as the original. As your mobile notary, I always carry both blue and black pens—so you’re covered either way.
📌 Final Thought
Ink color might seem minor, but it plays a major role in document acceptance and legal clarity. Whether you're signing a will, closing on a home, or finalizing a business agreement, choosing the right ink ensures your paperwork is smooth, secure, and stress-free.
Need help preparing your documents or scheduling a mobile notarization? I’m just a call or text away—bringing professionalism and peace of mind right to your doorstep.